This is a Data Records Management Metric Dashboard (Diamond) Report, it is one of reports that Balanced Scorecard Designer can generate for Data Records Management KPI. With this software you can also design your own scorecards, KPIs and metrics.

Data Records and Management Scorecard

Report includes: 1 day(s), from 05.11.2008 to 05.11.2008

Name

Start value

End value

Dynamic

Contains

Data Records and Management Scorecard

57,46 %

0 %

Security Perspective	(64,3%, 0%)
Quality Perspective	(35,5%, 0%)
Efficiency and Implementation Perspective	(71,5%, 0%)
Growth and Learning Perspective	(66,2%, 0%)

Graph for Data Records and Management Scorecard

Data for Data Records and Management Scorecard

Dates	Value
05.11.2008	57,46

Security Perspective

Name

Start value

End value

Dynamic

Parent

Contains

Security Perspective

64,31 %

Data Records and Management Scorecard

Indicators

Number of Security Systems

Instances of leakages

Number of Retrieval methods

Degree of Compliance level *

* - Information for this metric is limited in sample report Description This category helps in both 'increasing the level of dispersing accurate information' and 'preventing or minimizing the information access from un-authorised entities'.

Graph for Security Perspective

Data for Security Perspective

Dates	Value	Weight
05.11.2008	64,31	3

Number of Security Systems

	Name	Start value	End value	Dynamic	Measure units	Optimization method	Parent
	Number of Security Systems	4,52	4,52	0	#	Maximize	Security Perspective

Description This parameter shows the number of processes that are in place to avoid the loss of data. It may range from simple solutions like providing manuals to employees (to inform them regarding the security issues) to sophisticated answers which include encryptions, ways to track effectiveness etc.

Graph for Number of Security Systems

Data for Number of Security Systems

Dates	Weight	Min	Max	Value
05.11.2008	3	1	5	4,52

Instances of leakages

	Name	Start value	End value	Dynamic	Measure units	Optimization method	Parent
	Instances of leakages	4,93	4,93	0	#	Minimize	Security Perspective

Description This is an indication of how potent the security mechanisms are and therefore, can guide the implementers in deciding whether to continue with a particular system or not (number of leakages over the last 6 months).

Graph for Instances of leakages

Data for Instances of leakages

Dates	Weight	Min	Max	Value
05.11.2008	3	0	10	4,93

Number of Retrieval methods

	Name	Start value	End value	Dynamic	Measure units	Optimization method	Parent
	Number of Retrieval methods	2,782	2,782	0	Score	Maximize	Security Perspective

Description This parameter shows the ‘back-up’ plans the process is stuffed with. The more the number of such solutions, more secure is the data (on a scale of 1 to 10).

Graph for Number of Retrieval methods

Data for Number of Retrieval methods

Dates	Weight	Min	Max	Value
05.11.2008	2	1	10	2,782

Quality Perspective

Name

Start value

End value

Dynamic

Parent

Contains

Quality Perspective

35,47 %

Data Records and Management Scorecard

Indicators

Retrieval rate of Internal Data

% increase in number of users

Inaccuracy Index

% duplicity detected *

* - Information for this metric is limited in sample report Description This category takes care that each information need is fulfilled by accurate and relevant pieces of information, in both reactive and pro-active cases. This is achieved when appropriate tools and processes are employed.

Graph for Quality Perspective

Data for Quality Perspective

Dates	Value	Weight
05.11.2008	35,47	3

Retrieval rate of Internal Data

	Name	Start value	End value	Dynamic	Measure units	Optimization method	Parent
	Retrieval rate of Internal Data	0,5625	0,5625	0	#	Maximize	Quality Perspective

Description This indicator shows the pace at which internal data is restored. This is an indication of the overall structure of database.

Graph for Retrieval rate of Internal Data

Data for Retrieval rate of Internal Data

Dates	Weight	Min	Max	Value
05.11.2008	2	0,5	1	0,5625

% increase in number of users

	Name	Start value	End value	Dynamic	Measure units	Optimization method	Parent
	% increase in number of users	51,68	51,68	0	%	Maximize	Quality Perspective

Description The increase in the value of this parameter is definitely an indication of betterment in the performance of database (over the last 1 year).

Graph for % increase in number of users

Data for % increase in number of users

Dates	Weight	Min	Max	Value
05.11.2008	2	20	100	51,68

Inaccuracy Index

	Name	Start value	End value	Dynamic	Measure units	Optimization method	Parent
	Inaccuracy Index	0,0415	0,0415	0	#	Minimize	Quality Perspective

Description This is equal to the ratio which 'number of instances when inaccurate information was provided' bears to 'total information retrieval attempts'. It hints at 'how targeted' the 'Data Records and Management' process is.

Graph for Inaccuracy Index

Data for Inaccuracy Index

Dates	Weight	Min	Max	Value
05.11.2008	3	0	0,1	0,0415

Efficiency and Implementation Perspective

Name

Start value

End value

Dynamic

Parent

Contains

Efficiency and Implementation Perspective

71,48 %

Data Records and Management Scorecard

Indicators

Deadline Coverage Index

Resolving Ratio

% drop experienced in time to gather data

% decrease in the number of instances when data loss affected the operational effectiveness *

* - Information for this metric is limited in sample report Description The parameters under this group help in assessing the efficiency of the 'Data Records and management process' in quantitative manner.

Graph for Efficiency and Implementation Perspective

Data for Efficiency and Implementation Perspective

Dates	Value	Weight
05.11.2008	71,48	2

Deadline Coverage Index

	Name	Start value	End value	Dynamic	Measure units	Optimization method	Parent
	Deadline Coverage Index	96,16	96,16	0	%	Maximize	Efficiency and Implementation Perspective

Description This indicator is equal to the percentage of information requests that are answered within the deadline or time limits provided.

Graph for Deadline Coverage Index

Data for Deadline Coverage Index

Dates	Weight	Min	Max	Value
05.11.2008	3	80	100	96,16

Resolving Ratio

	Name	Start value	End value	Dynamic	Measure units	Optimization method	Parent
	Resolving Ratio	0,9499	0,9499	0	#	Maximize	Efficiency and Implementation Perspective

Description This measure indicates the total number of queries answered. It can be calculated by dividing the 'answered queries' by 'total queries faced', in a given time period.

Graph for Resolving Ratio

Data for Resolving Ratio

Dates	Weight	Min	Max	Value
05.11.2008	2	0,7	1	0,9499

% drop experienced in time to gather data

	Name	Start value	End value	Dynamic	Measure units	Optimization method	Parent
	% drop experienced in time to gather data	97,76	97,76	0	%	Maximize	Efficiency and Implementation Perspective

Description This indicator hints at the progress made in the direction of potency of data records and management system.

Graph for % drop experienced in time to gather data

Data for % drop experienced in time to gather data

Dates	Weight	Min	Max	Value
05.11.2008	2	30	100	97,76

Growth and Learning Perspective

Name

Start value

End value

Dynamic

Parent

Contains

Growth and Learning Perspective

66,16 %

Data Records and Management Scorecard

Indicators

% decrease in time taken to correct the loss due to mismanagement of data

% of staff that is involved in data management tasks

Number of training sessions arranged for the staff

Number of guidance documents issued *

* - Information for this metric is limited in sample report Description This perspective is to make sure that considerable benefits from experience effects occur in the organization.

Graph for Growth and Learning Perspective

Data for Growth and Learning Perspective

Dates	Value	Weight
05.11.2008	66,16	2

% decrease in time taken to correct the loss due to mismanagement of data

	Name	Start value	End value	Dynamic	Measure units	Optimization method	Parent
	% decrease in time taken to correct the loss due to mismanagement of data	65,14	65,14	0	%	Maximize	Growth and Learning Perspective

Description This measure is a direct indication of how the techniques and the staff is progressing in using them.

Graph for % decrease in time taken to correct the loss due to mismanagement of data

Data for % decrease in time taken to correct the loss due to mismanagement of data

Dates	Weight	Min	Max	Value
05.11.2008	3	40	100	65,14

% of staff that is involved in data management tasks

	Name	Start value	End value	Dynamic	Measure units	Optimization method	Parent
	% of staff that is involved in data management tasks	19,25	19,25	0	%	Maximize	Growth and Learning Perspective

Description This is to ensure that enough people are working in the direction of increasing the awareness and use of technology used in data management.

Graph for % of staff that is involved in data management tasks

Data for % of staff that is involved in data management tasks

Dates	Weight	Min	Max	Value
05.11.2008	3	10	20	19,25

Number of training sessions arranged for the staff

	Name	Start value	End value	Dynamic	Measure units	Optimization method	Parent
	Number of training sessions arranged for the staff	7,329	7,329	0	#	Maximize	Growth and Learning Perspective

Description This is to make the employees aware of the needs of record management of data (training sessions on an yearly basis).

Graph for Number of training sessions arranged for the staff

Data for Number of training sessions arranged for the staff

Dates	Weight	Min	Max	Value
05.11.2008	2	3	12	7,329

Created by: AKS-Labs
Report created with Balanced Scorecard Designer at 28.11.2008 19:32:23