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Data Records and Management Scorecard

Report includes: 1 month(s) 49 day(s), from 05.11.2008 to 24.12.2008

  Name Start value End value Dynamic Contains
Root Data Records and Management Scorecard 56,54 % 48,1 % -8,44 %
Security Perspective(81,9%, 18,16%Up)
Quality Perspective(13,9%, -54,05%Down)
Efficiency and Implementation Perspective(29,3%, -19,23%Down)
Growth and Learning Perspective(67,6%, 30,88%Up)

Graph for Data Records and Management Scorecard

Graph for Data Records and Management Scorecard

Data for Data Records and Management Scorecard

DatesValue
05.11.200856,54
12.11.200845,84
19.11.200865,85
26.11.200853,02
03.12.200850,03
10.12.200847,69
17.12.200848
24.12.200848,1

Security Perspective

  Name Start value End value Dynamic Parent Contains
Root Security Perspective 63,71 % 81,87 % + 18,16% Data Records and Management Scorecard
Indicators
Number of Security Systems
Instances of leakages
Number of Retrieval methods
Degree of Compliance level *
* - Information for this metric is limited in sample report Description This category helps in both 'increasing the level of dispersing accurate information' and 'preventing or minimizing the information access from un-authorised entities'.

Graph for Security Perspective

Graph for Security Perspective

Data for Security Perspective

DatesValueWeight
05.11.200863,713
12.11.200841,473
19.11.200863,853
26.11.200864,013
03.12.200832,933
10.12.200840,193
17.12.200836,133
24.12.200881,873

Number of Security Systems

  Name Start value End value Dynamic Measure units Optimization method Parent
Root Number of Security Systems 4,524 4,048 -0,476 # Maximize Security Perspective
Description This parameter shows the number of processes that are in place to avoid the loss of data. It may range from simple solutions like providing manuals to employees (to inform them regarding the security issues) to sophisticated answers which include encryptions, ways to track effectiveness etc.

Graph for Number of Security Systems

Graph for Number of Security Systems

Data for Number of Security Systems

DatesWeightMinMaxValue
05.11.20083154,524
12.11.20083151,716
19.11.20083154,7
26.11.20083152,872
03.12.20083151,564
10.12.20083151,16
17.12.20083151,616
24.12.20083154,048

Instances of leakages

  Name Start value End value Dynamic Measure units Optimization method Parent
Root Instances of leakages 0,74 0,49 -0,25 # Minimize Security Perspective
Description This is an indication of how potent the security mechanisms are and therefore, can guide the implementers in deciding whether to continue with a particular system or not (number of leakages over the last 6 months).


Graph for Instances of leakages

Graph for Instances of leakages

Data for Instances of leakages

DatesWeightMinMaxValue
05.11.200830100,74
12.11.200830105,54
19.11.200830107,06
26.11.200830101,89
03.12.200830102,54
10.12.200830103,09
17.12.200830109,11
24.12.200830100,49

Number of Retrieval methods

  Name Start value End value Dynamic Measure units Optimization method Parent
Root Number of Retrieval methods 3,016 9,172 + 6,156 Score Maximize Security Perspective
Description This parameter shows the ‘back-up’ plans the process is stuffed with. The more the number of such solutions, more secure is the data (on a scale of 1 to 10).


Graph for Number of Retrieval methods

Graph for Number of Retrieval methods

Data for Number of Retrieval methods

DatesWeightMinMaxValue
05.11.200821103,016
12.11.200821109,793
19.11.200821106,553
26.11.200821108,317
03.12.200821102,944
10.12.200821108,443
17.12.200821105,185
24.12.200821109,172

Quality Perspective

  Name Start value End value Dynamic Parent Contains
Root Quality Perspective 67,94 % 13,89 % -54,05% Data Records and Management Scorecard
Indicators
Retrieval rate of Internal Data
% increase in number of users
Inaccuracy Index
% duplicity detected *
* - Information for this metric is limited in sample report Description This category takes care that each information need is fulfilled by accurate and relevant pieces of information, in both reactive and pro-active cases. This is achieved when appropriate tools and processes are employed.

Graph for Quality Perspective

Graph for Quality Perspective

Data for Quality Perspective

DatesValueWeight
05.11.200867,943
12.11.200853,223
19.11.200873,043
26.11.200848,223
03.12.200845,313
10.12.200866,663
17.12.200844,63
24.12.200813,893

Retrieval rate of Internal Data

  Name Start value End value Dynamic Measure units Optimization method Parent
Root Retrieval rate of Internal Data 0,932 0,5065 -0,426 # Maximize Quality Perspective
Description This indicator shows the pace at which internal data is restored. This is an indication of the overall structure of database.

Graph for Retrieval rate of Internal Data

Graph for Retrieval rate of Internal Data

Data for Retrieval rate of Internal Data

DatesWeightMinMaxValue
05.11.200820,510,932
12.11.200820,510,658
19.11.200820,510,7615
26.11.200820,510,5255
03.12.200820,510,5615
10.12.200820,510,9395
17.12.200820,510,955
24.12.200820,510,5065

% increase in number of users

  Name Start value End value Dynamic Measure units Optimization method Parent
Root % increase in number of users 93,52 27,36 -66,16 % Maximize Quality Perspective
Description The increase in the value of this parameter is definitely an indication of betterment in the performance of database (over the last 1 year).

Graph for % increase in number of users

Graph for % increase in number of users

Data for % increase in number of users

DatesWeightMinMaxValue
05.11.200822010093,52
12.11.200822010096,48
19.11.200822010072,32
26.11.200822010091,92
03.12.200822010023,04
10.12.200822010038,96
17.12.200822010079,52
24.12.200822010027,36

Inaccuracy Index

  Name Start value End value Dynamic Measure units Optimization method Parent
Root Inaccuracy Index 0,0337 0,0894 + 0,0557 # Minimize Quality Perspective
Description This is equal to the ratio which 'number of instances when inaccurate information was provided' bears to 'total information retrieval attempts'. It hints at 'how targeted' the 'Data Records and Management' process is.

Graph for Inaccuracy Index

Graph for Inaccuracy Index

Data for Inaccuracy Index

DatesWeightMinMaxValue
05.11.2008300,10,0337
12.11.2008300,10,048
19.11.2008300,10,0118
26.11.2008300,10,079
03.12.2008300,10,0087
10.12.2008300,10,019
17.12.2008300,10,0755
24.12.2008300,10,0894

Efficiency and Implementation Perspective

  Name Start value End value Dynamic Parent Contains
Root Efficiency and Implementation Perspective 48,5 % 29,27 % -19,23% Data Records and Management Scorecard
Indicators
Deadline Coverage Index
Resolving Ratio
% drop experienced in time to gather data
% decrease in the number of instances when data loss affected the operational effectiveness *
* - Information for this metric is limited in sample report Description The parameters under this group help in assessing the efficiency of the 'Data Records and management process' in quantitative manner.

Graph for Efficiency and Implementation Perspective

Graph for Efficiency and Implementation Perspective

Data for Efficiency and Implementation Perspective

DatesValueWeight
05.11.200848,52
12.11.200829,552
19.11.200865,072
26.11.200842,912
03.12.200871,982
10.12.200832,252
17.12.200856,162
24.12.200829,272

Deadline Coverage Index

  Name Start value End value Dynamic Measure units Optimization method Parent
Root Deadline Coverage Index 94,66 92,46 -2,2 % Maximize Efficiency and Implementation Perspective
Description This indicator is equal to the percentage of information requests that are answered within the deadline or time limits provided.

Graph for Deadline Coverage Index

Graph for Deadline Coverage Index

Data for Deadline Coverage Index

DatesWeightMinMaxValue
05.11.200838010094,66
12.11.200838010090,66
19.11.200838010095,38
26.11.200838010082,04
03.12.200838010092,52
10.12.200838010084,08
17.12.200838010090,38
24.12.200838010092,46

Resolving Ratio

  Name Start value End value Dynamic Measure units Optimization method Parent
Root Resolving Ratio 0,7114 0,793 + 0,0816 # Maximize Efficiency and Implementation Perspective
Description This measure indicates the total number of queries answered. It can be calculated by dividing the 'answered queries' by 'total queries faced', in a given time period.

Graph for Resolving Ratio

Graph for Resolving Ratio

Data for Resolving Ratio

DatesWeightMinMaxValue
05.11.200820,710,7114
12.11.200820,710,7294
19.11.200820,710,7435
26.11.200820,710,8602
03.12.200820,710,8401
10.12.200820,710,8458
17.12.200820,710,9094
24.12.200820,710,793

% drop experienced in time to gather data

  Name Start value End value Dynamic Measure units Optimization method Parent
Root % drop experienced in time to gather data 39,59 45,12 + 5,53 % Maximize Efficiency and Implementation Perspective
Description This indicator hints at the progress made in the direction of potency of data records and management system.

Graph for % drop experienced in time to gather data

Graph for % drop experienced in time to gather data

Data for % drop experienced in time to gather data

DatesWeightMinMaxValue
05.11.200823010039,59
12.11.200823010065,35
19.11.200823010076,97
26.11.200823010044
03.12.200823010098,88
10.12.200823010030,21
17.12.200823010093,49
24.12.200823010045,12

Growth and Learning Perspective

  Name Start value End value Dynamic Parent Contains
Root Growth and Learning Perspective 36,72 % 67,6 % + 30,88% Data Records and Management Scorecard
Indicators
% decrease in time taken to correct the loss due to mismanagement of data
% of staff that is involved in data management tasks
Number of training sessions arranged for the staff
Number of guidance documents issued *
* - Information for this metric is limited in sample report Description This perspective is to make sure that considerable benefits from experience effects occur in the organization.

Graph for Growth and Learning Perspective

Graph for Growth and Learning Perspective

Data for Growth and Learning Perspective

DatesValueWeight
05.11.200836,722
12.11.200857,622
19.11.200858,832
26.11.200853,872
03.12.200860,82
10.12.200845,912
17.12.200862,772
24.12.200867,62

% decrease in time taken to correct the loss due to mismanagement of data

  Name Start value End value Dynamic Measure units Optimization method Parent
Root % decrease in time taken to correct the loss due to mismanagement of data 43,78 58,96 + 15,18 % Maximize Growth and Learning Perspective
Description This measure is a direct indication of how the techniques and the staff is progressing in using them.

Graph for % decrease in time taken to correct the loss due to mismanagement of data

Graph for % decrease in time taken to correct the loss due to mismanagement of data

Data for % decrease in time taken to correct the loss due to mismanagement of data

DatesWeightMinMaxValue
05.11.200834010043,78
12.11.200834010074,8
19.11.200834010087,22
26.11.200834010047,92
03.12.200834010074,2
10.12.200834010069,7
17.12.200834010085,06
24.12.200834010058,96

% of staff that is involved in data management tasks

  Name Start value End value Dynamic Measure units Optimization method Parent
Root % of staff that is involved in data management tasks 14,17 18,8 + 4,63 % Maximize Growth and Learning Perspective
Description This is to ensure that enough people are working in the direction of increasing the awareness and use of technology used in data management.

Graph for % of staff that is involved in data management tasks

Graph for % of staff that is involved in data management tasks

Data for % of staff that is involved in data management tasks

DatesWeightMinMaxValue
05.11.20083102014,17
12.11.20083102017,82
19.11.20083102015,62
26.11.20083102018,73
03.12.20083102018,08
10.12.20083102012,74
17.12.20083102012,36
24.12.20083102018,8

Number of training sessions arranged for the staff

  Name Start value End value Dynamic Measure units Optimization method Parent
Root Number of training sessions arranged for the staff 11,055 10,974 -0,081 # Maximize Growth and Learning Perspective
Description This is to make the employees aware of the needs of record management of data (training sessions on an yearly basis).

Graph for Number of training sessions arranged for the staff

Graph for Number of training sessions arranged for the staff

Data for Number of training sessions arranged for the staff

DatesWeightMinMaxValue
05.11.2008231211,055
12.11.200823125,529
19.11.2008231210,065
26.11.200823127,185
03.12.200823126,573
10.12.200823128,382
17.12.2008231211,514
24.12.2008231210,974
Created by: AKS-Labs
Report created with Balanced Scorecard Designer at 28.11.2008 19:12:25

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